Golf Club Management
Golf Club Management Software
TeeWire is the golf club management system and member management software for public, semi-private and municipal courses that sell memberships. Member dues billing, itemized statements, food and beverage minimums and member A/R aging all live on the same records as the tee sheet and the register. Simple enough for counter staff to learn in a shift, and supported by U.S. based people who know golf operations. We move you over ourselves, at no charge.
One Record, Not a Membership Module
A member's tee time, their bar tab, their locker fee and their monthly statement are one record. Not a membership module handing copies to a point of sale module. The same row.
That is why a member's green fee and their club sandwich appear on one statement, itemized down to the individual receipt, and why a disputed charge gets settled at the counter instead of argued about. One login for the shop, the grill room and the membership office. One provider. One phone call. One company.
What a Golf Club Management System Actually Has to Do
A golf club management system, also called member management software or a member management system, is the layer above the tee sheet and the register. It tells you who your members are, what tier each one is on, what they owe, and what they have charged to the account.
TeeWire runs membership packages, dues, itemized statements, food and beverage minimums and member A/R on the one database that already holds the tee sheet, the register and online tee times, so a member's green fee and their bar tab arrive on the same statement.
Memberships and Households
A membership is rarely one person. The account is built that way.
The household, not the person
A primary member, a spouse and dependents roll up to one account, so a family is one tab and one statement.
Member numbers you control
Issue member numbers automatically or type one in by hand.
Packages that set what a member pays
Each membership tier carries its own recurring, annual and signup charges, and the club defines its own tiers.
Add-ons on top of the tier
Lockers, cart plans, trail fees, range plans and anything else you bill for, assigned per account.
Applications from your own website
Prospective members apply from your own site, which TeeWire can design and host, and staff approve or decline.
Suspend without losing the balance
A suspended member keeps their balance and their history.
Dues and Billing Cycles
Billing a period should be boring. These are the things that make it boring.
Billing cycles you define
Monthly, quarterly, annual or the shape your club actually bills on.
Prorated to the day they joined
A member who joins mid-period is billed for the part of the period they were a member, with no manual math.
Food and beverage minimums
Set per membership package or per member, with the shortfall visible mid-period while there is still time to spend it.
Dues, add-ons and shortfalls in one pass
Recurring dues, every active add-on and any food and beverage shortfall land in front of the member as the whole picture.
Statements Your Members Can Actually Read
A statement is a financial document. It is treated like one.
Itemized down to the receipt
Every charge is its own line, and any line opens into the full receipt behind it.
Charged at the counter, settled on the statement
A charge rung at the register is the same charge on the member's statement. Nobody re-keys it.
Streamline Your Member Billing
From the application on your website to the statement they read and pay online, it is one member record and nobody re-types it.
The card is collected in the same flow
The initiation and an authorization naming the course and the amount are taken in the application itself, so nobody re-keys a paper form.
Read by the member, not by your front desk
A member signs in, sees what they owe, and opens any line into the full receipt.
Paid by card or by ACH
They settle the balance from the same screen, by credit card or by ACH from a checking account, so a year of dues does not have to go on a card.
One statement, one payment
Dues, add-ons, register charges and any food and beverage shortfall arrive on one document and are paid in one go.
House Accounts and What You Are Owed
Aging at 30, 60 and 90
Every member charge account aged at 30, 60 and 90 days, as of any date you pick, and exportable.
Credit limits are a floor, not a suggestion
The limit is enforced at the register, for the member or the whole household.
A real ledger underneath it
A double entry general ledger with a golf chart of accounts already drawn up sits under the register and pushes to QuickBooks Online or QuickBooks Desktop.
Every change is stamped
Who changed what, when and why, written to the account's own history.
Member Management Software Without a Separate System
TeeWire is a member management system that is part of the platform. There is one customer record. Member dues, statements, minimums and account balances land on the same ledger as public green fees and pro shop sales: the member side and the public side on one set of records, from one company.
Ten Questions Worth Asking Any Golf Software Vendor
Ask for these live, on the demo, using your own course's scenario. They work on us too. Four and nine are the club management ones.
- 1 Show me one report with a golfer's rounds and their food and beverage spend on the same line.
- 2 Issue a rain check for a group where two played nine holes and two played eighteen, and one of them is a member who played free.
- 3 Ring a green fee, a cart and two beers on one ticket, and show me the group checked in when the payment clears.
- 4 Pull up a member's statement with a green fee and a grill charge on it, and open one line into its full itemized receipt.
- 5 Record a nut allergy on a golfer, then ring them a burger and show me exactly what the cook sees, and what prints on the customer's receipt.
- 6 Take a golfer who rescheduled twice, dropped a player and added one back, then cancel them, and show me the system cannot pay out more than they handed over.
- 7 Change a golfer's rate on a tee time they have already paid for.
- 8 Show me what a golfer who prepaid online is charged when they walk up to the counter.
- 9 Show me a member's food and beverage minimum shortfall as it stands right now, mid-period.
- 10 Ring a sale and show me the journal entry it produced, in the same system, without an export.
Every one of these needs the booking and the money to be true at the same instant. TeeWire does all ten.
What course operators say
Named operators running their courses on TeeWire, in their own words.
TeeWire has been very easy to use, and even in our first year using tee time software, our employees were able to learn the system quickly. It has made our booking process much more efficient and gives me the ability to manage our tee books even when I’m not in the pro shop. I also really appreciate their responsiveness when we have questions or need help.
Amy Schneider
Owner, Champion Hill and Pinecroft Golf Courses (MI)
Our course has been very pleased with our association with TeeWire. Bay and his team have always been very responsive to any changes, questions, or the rare problem we have had. Couldn’t recommend more highly.
Gary Curtis
Owner, Colonial Golf Course (MI)
What I love most about TeeWire is how they truly listen to their users. Being a part of TeeWire has allowed us to directly influence the product roadmap, ensuring the platform evolves to solve our actual, day-to-day operational needs.
Matt Moynihan
General Manager, Inverwood Golf Course (MN)
Golf Club Management Questions
What is golf club management software? +
Golf club management software runs the membership side of a course: who the members are, what they are billed, what they have charged to their account and what they still owe. It is the layer above a tee sheet and a register.
Which golf club software handles member dues billing, itemized member statements and food and beverage minimums? +
TeeWire handles all three. Dues bill on the cycle the club defines, statements are itemized to the receipt and paid online by card or ACH, and food and beverage minimums show the shortfall while the member can still spend it.
How does TeeWire bill member dues? +
Each membership package carries its own charges, on the billing cycle you define. Every active add-on, such as a locker or a cart plan, and any food and beverage shortfall come along in the same pass.
Can members see and pay their statement online? +
Yes. A member signs in, reads their statement with each charge listed, and can open any line into the full receipt behind it. They pay the balance from the same screen, by credit card or by ACH.
How do food and beverage minimums work in TeeWire? +
Set a minimum on a membership package or on one member, and TeeWire shows the shortfall mid-period, while there is still time to spend it.
Can I see what members owe me and how long they have owed it? +
Yes. Member A/R is aged at 30, 60 and 90 days as of any date you pick, and credit limits are enforced at the register.
Can someone apply for a membership from our website? +
Yes. Prospective members apply from your own site, on a phone or a desktop, against the packages you publish. The card and a signed authorization are collected in the same flow, and staff approve or decline.
Can I suspend a membership without losing the balance? +
Yes. A suspended member keeps their balance and their history.
Who moves our member records over, and what does it cost? +
TeeWire does the migration itself, at no charge: customer records with their member numbers and loyalty tiers, tee sheet templates, historical bookings, pricing rules and gift card balances all come across, and your staff are trained on the workflows they will actually use. Tee sheet plans start at $179 a month, and the plan prices are published on the pricing page. Support is 100% U.S. based, from people who know golf operations.
Is a golf management system the same as club management software? +
A golf management system runs the course: tee sheet, point of sale, online booking. Club management software runs the membership: dues, statements, minimums, member A/R. TeeWire does both, so a member's green fee and their bar tab arrive on the same statement.
What is the best club management system for a golf course? +
The one that keeps the member side and the public side on the same set of records. TeeWire puts memberships, dues, statements and member A/R on the same database as the tee sheet, the register and online tee times, built for public, semi-private and municipal courses that sell memberships.
What is the best member management software for a golf club? +
The one that is part of the system that already runs the course. TeeWire includes member management in the platform: household accounts, membership packages, itemized statements, food and beverage minimums and member A/R aging, on the same database as the tee sheet and the register.
Can a public or semi-private course use golf club management software, or is it only for members-only clubs? +
You do not have to be a members-only club to need it. Public, semi-private, municipal and resort courses sell memberships alongside their public tee times, and TeeWire runs the member side and the public side on the same database.