Municipal golf
Run the city course on numbers the city can audit.
A city or county course answers to people who were not standing at the counter that day. TeeWire is one system, with a real double entry general ledger written underneath the tee sheet and the register, so the round, the drawer and the journal entry are one record instead of three that have to be made to agree at the end of the month. One login at the counter, one company to call, and a price the finance office can read off the website.
Published rate card, starting at $149 a month. No long-term agreement, no setup fee, no commission on a booking. Migration is included, and support is 100% U.S. based.
What this kind of course needs
Five things a city course has to be able to produce.
None of them are exotic. They are the things somebody asks for months after the day they cover, usually in writing, usually by a deadline.
- Resident and non-resident rates the tee sheet enforces on its own, set as golfer types that carry their own booking window, their own daily booking limit and their own price
- A double entry general ledger written by the register at the moment of the sale, rather than a set of books reconstructed from a sales report weeks later
- Sales tax collected by day and by each tax class you charge, plus a list of the sales that came out with no tax on them
- Cash drawers that reconcile, with cash over and short as its own account instead of a difference somebody absorbs at close
- Full data export at any time, so the booking history and the customer records belong to the city rather than to the vendor
Everything included
Configured for how you operate.
This is the same TeeWire every course runs. What changes for a city course is the setup: who gets the resident rate, which account a ring-up lands in, and which report has to go upstairs on Monday.
Tee sheet
Golfer types with their own booking windows, daily booking limits and pricing, so the resident rate is a rule the sheet applies rather than a note taped to the counter.
Read moreOnline tee times
Booking happens on the course's own page. No barter, no commission on a booking, and the course keeps 100% of its tee time inventory.
Read morePoint of sale
Green fees, the pro shop, the grill and the cart on one register, with end of shift Z-reports, sales by category, margin and variance, and manager approved discounts logged with who authorized them.
Read moreAccounting and general ledger
A real double entry ledger with a golf chart of accounts already drawn up, plus trial balance, profit and loss, balance sheet position and revenue by GL account.
Read moreReporting
Rounds, revenue and utilization, cash drawers and over short, and scheduled reports by email so the same figures arrive on the same day every week without anyone building them.
Read moreEvent registration
Outings, leagues and clinics registered and paid for online, on the same customer records the tee sheet and the register already use.
Read moreStaff and time clock
Hours and labor cost for a pay period, handed over as a spreadsheet for whoever runs payroll. TeeWire does not file anything and does not cut a check.
Read moreWebsite design
The course website and its hosting come from the same company as the tee sheet, so the booking page is part of the site rather than a widget dropped into it.
Read moreOne provider. One phone call. One company. A tee time waitlist, text messaging, email marketing to the course's own golfer list and the course website come from the same place. See the full module list.
Worth being straight about
What the ledger covers, and what it does not.
The profit and loss TeeWire produces is the margin on the register. Payroll, rent, insurance and debt service never touch the point of sale, so they are not in it. If your finance office needs a full statement of operations for the golf fund, TeeWire writes the revenue side of it as the sales happen, and your finance system supplies the rest.
The direct accounting connection is to QuickBooks, Online or Desktop. Plenty of cities run something else, and for those the path is a file rather than a connection: pick any date range and generate a QuickBooks import file or a plain CSV, with every batch you have generated kept in a list.
Payroll is separate. TeeWire hands over hours and labor cost for a pay period as a spreadsheet for whoever runs payroll. There is no payroll filing inside TeeWire and no check gets cut from it.
What is easy to verify before anything gets signed: the rate card is published rather than quoted. Starting at $149 a month, no long-term agreement, no setup fee, no migration fee and no per-record import charge, no commission on a booking, and no tee times traded for software. The number that goes on the requisition is the number on the website.
Getting onto it is our job, not yours. TeeWire does the migration itself, at no charge: tee sheet templates, historical bookings, customer records, pricing rules and gift card balances come across in five days. After that, development and support are 100% U.S. based, and the people who answer know golf operations rather than only the software.
Other facility types
Not a city course?
Same system, same price, same U.S. based support. Set up differently.
Bring the questions you will be asked to answer.
Thirty minutes on your own rate structure. We will pull up the golfer types, the tax report, the drawer reconciliation and the trial balance, and you can decide whether it holds up.