Golf Course Accounting
A Sales Report Is Not a Set of Books
TeeWire keeps a real double entry general ledger underneath the register, so the day's journal entries are already written and already in balance. Included with the Golf POS at no extra charge.
Why Golf Courses End Up Re-Keying Their Own Sales
A golf course runs green fees, carts, a pro shop, a grill, a beverage cart, memberships, gift cards and events, and each one is a different kind of money. TeeWire puts the ledger underneath the register, so the journal entry exists at the moment the sale does.
A course that bills member dues and statements keeps them on these same books.
The General Ledger, Underneath the Register
A real double entry ledger
Ring a sale and the journal entry is already written and already in balance.
A golf chart of accounts, already drawn up
Green fee, cart, lesson and event revenue, tips, gift card liability, tax payable, inventory and cost of goods, all yours to rename, add to or retire.
Corrections, never erasures
Voids and refunds are corrected, never erased, so last month does not quietly change after you have reported on it.
Never a silent default
Anything unmapped shows up as exactly what it is, never filed somewhere plausible and wrong.
The Reports an Accountant Actually Asks For
On screen, in the same system that rang the sales.
Trial balance
Every account with its debits and credits for the period you pick.
Profit and loss
Merchandise and food and beverage carry their own margin lines, so the shop and the grill stop being one lump.
Balance sheet position
What the register is holding against what it owes, as of any date.
Revenue by GL account
Where the money landed, ranked, rather than a sales report you have to re-code.
A/R aging
Who owes you, and how long they have owed it, as of any date.
Sales tax
What you collected, broken out by day and by tax class.
Getting It To Your Accountant
Two ways, and you pick. Connect it, or hand over a file.
Push straight into QuickBooks Online
Your books sync to your QuickBooks Online company as journal entries, on demand or on a schedule.
Or straight into QuickBooks Desktop
Courses on QuickBooks Desktop get the same sync, on demand or on a schedule.
Or hand your bookkeeper a file
A QuickBooks import file or a plain CSV for any date range.
Post to the accounts you already use
Bring your existing QuickBooks account list in and post to the accounts your accountant already knows.
Journal entries only
It writes journal entries and only journal entries, the same thing a bookkeeper would type in.
Golf Course Accounting Questions
Does golf course management software include accounting? +
TeeWire's does. It keeps a real double entry general ledger underneath the register, so the journal entry for a sale is written at the moment of the sale, on the same database as the tee sheet and the point of sale.
What is a general ledger in golf course accounting software? +
A general ledger is the record every accounting system is built on. A sales report tells you what you sold; a general ledger tells you what happened to the money and which account it landed in. TeeWire includes a golf specific chart of accounts.
Does TeeWire sync with QuickBooks? +
Yes. TeeWire syncs to QuickBooks Online and QuickBooks Desktop as journal entries, on demand or on a schedule. You can also hand your accountant a QuickBooks import file or a CSV for any date range.
Can I see a profit and loss for the pro shop and the grill separately? +
Yes. Merchandise and food and beverage carry their own margin lines, so the shop and the grill stop being one lump.
How does TeeWire handle gift card liability? +
Selling a gift card books money you owe your customer, not revenue. It becomes revenue when the card is actually spent, so you know how much of December you still owe.
Can I track what members owe me and how long they have owed it? +
Yes. A/R aging shows every member charge account by how long it has been owed, as of any date you pick, and credit limits are enforced at the register.
Do I still need an accountant? +
Yes, and that is the point. TeeWire stops your accountant billing you to re-key a month of golf sales, and the numbers they receive were written by the register.
What operators say
Golf course operators who run TeeWire, in their own words.
Ease of use, proficient reporting and the support team is quick to respond and make changes needed to fit our business model.
Vincent Prather, PGA
Director of Golf Operations, Marriott Lexington Griffin Gate Golf Resort & Spa (KY)
Our course has been very pleased with our association with TeeWire. Bay and his team have always been very responsive to any changes, questions, or the rare problem we have had. Couldn’t recommend more highly.
Gary Curtis
Owner, Colonial Golf Course (MI)
What I love most about TeeWire is how they truly listen to their users. Being a part of TeeWire has allowed us to directly influence the product roadmap, ensuring the platform evolves to solve our actual, day-to-day operational needs.
Matt Moynihan
General Manager, Inverwood Golf Course (MN)
