Beverage cart

The beverage cart rings on the same register as the pro shop.

Cart staff take orders on a tablet or a phone, run the card where the golfer is standing, and the sale is in the day the moment it happens. It is simple enough for seasonal staff to learn in a shift.

Book a demo See pricing

The online ordering console in TeeWire with the course map open. A header strip reads Beverage Cart 1 on hole 1, with a 5.8 mph average, a position reported just now, a pair of coordinates, and a badge marking the panel as demo data. The map draws the whole course, eighteen holes with the clubhouse and a snack shack, noted as a 4.1 mile cart loop of about 42 minutes, with six numbered stops on it: plain pins at holes 5, 7, 14 and 17, a filled pin at hole 6 where the hole is known but no exact position was shared, and an amber ringed pin at hole 12 where the position is more than fifteen minutes old. To the right, a list headed The run puts those same six stops in the order the cart reaches them rather than the order they came in, six stops totaling $222.47, each row carrying the golfer, the order number, the hole, the party size, whether it is ready or new, whether it was paid online, how many minutes and yards away it is, and the amount. Four of the rows are badged as demo, and a legend beneath the map separates a live order from a demo group, and an exact shared position from somewhere on that hole.

The online ordering console in TeeWire, working the queue oldest first. Three orders are open, each showing its number, the golfer, the total, how long ago it arrived, whether it is new or accepted, whether it is paid, and how it is being collected: two at the counter and one out on the course at hole 6. The panel at the right has one order open, two hot dogs, two bottled waters and two Captain Morgans with a shot and a rocks pour recorded against them, priced to a subtotal, tax and total, with accept and reject as the only two decisions to make.

The problem

Where this usually falls apart.

Not because anyone is doing it wrong, but because the pieces were never designed to share a database.

Drinks sold on the course go onto a clipboard and get keyed in later, so the day is reconstructed at close instead of recorded when it happened.
Cart revenue arrives as its own report, so the round a golfer played and the drinks they bought never land on the same customer.
Cooler stock is counted apart from shop stock, so the on-hand numbers only agree when somebody sits down and makes them agree.
A charge taken at the tenth tee has to be re-keyed onto a member balance by hand, usually by whoever is still at the counter after close.

Capabilities

What the beverage cart includes.

Sell from the cart itself

The register runs in any modern browser on a computer, tablet or phone, and takes tap, chip and swipe on a countertop or handheld terminal. Staff take orders and run cards anywhere on the property without coming back to the clubhouse.

Split tickets and cash

Take cash plus card, or two cards, on one order with the balance tracked to the penny. Cash orders work out the change due and produce a receipt every time.

House accounts on the course

A charge can go to a member house account and be settled later, on the same record the counter works from. Nothing gets re-keyed at the end of the shift.

Text or email the receipt from the cart

Ask the golfer how they want it and send it before the cart moves on. Text it to their phone, email it, or print one for anyone who still wants paper. Skipping paper entirely is a valid answer out on the course, and it means nobody is carrying a curling slip around the back nine to prove what they paid for a beer.

Stock draws down as you sell

On-hand counts move as the cart sells, and adjustments carry a reason code rather than quietly disappearing out of the count.

One customer, one record

The golfer who booked online is the same golfer on the cart order. History, contact details and balances sit on one profile across booking, the tee sheet and the register.

How it works

A day on the cart in TeeWire.

Take the order

Staff ring drinks and snacks in a browser on a tablet or a phone. Data updates in real time across every device, so the clubhouse sees it as it happens.
Take the money

Tap, chip or swipe on a handheld terminal, split across cash and card, or post the charge to a member house account.
Hand over the receipt

Print, email or text it. Cash orders show the change due and produce a receipt every time.
Close the day

Cart sales are already in the daily sales summary, the end of shift Z-report and the drawer close, and they wrote matched debits and credits into the ledger on the way through.

The golfer choosing how to get their order, on their phone. Three options: pick it up at the counter and be called by order number, take it at the turn between 9 and 10 by ordering around the 7th, or have it brought out to them, where the beverage cart finds them. The third is selected, the hole number is set to 6, and an optional control offers to share their exact location, with a note that it is used only to bring that one order out, is never saved to their golfer record, and can be skipped because the hole number alone is enough.

Connected by design

The cart does not run on its own.

Every module writes to the same database, so none of these hand copies to each other.

Point of Sale The cart rings on the same register as the pro shop and the grill Member and Dues Billing House account charges settle on the same member record Accounting and Ledger Cart sales write into a real double entry general ledger Tee Sheet The golfer on the cart order is the golfer on the sheet The Platform Every module TeeWire builds, from one company

Common questions

Straight answers.

Can the beverage cart take orders and payments out on the course?

Yes. The TeeWire register runs in any modern web browser on a computer, tablet or phone, and takes cards on a countertop or handheld terminal. Staff take orders and run cards anywhere on the property without returning to the clubhouse, and because the system is cloud based, sales and customer data update in real time across every device rather than waiting for someone to key them in at close.

Does cooler stock stay in step with the pro shop?

Yes. On-hand counts move as the cart sells, so cooler stock and shop stock are the same numbers instead of two counts that have to be made to agree. Adjustments carry a reason code, so anything that leaves the cooler for another reason is recorded rather than quietly disappearing out of the count.

Where do beverage cart sales show up at the end of the day?

In the same place as everything else. Cart revenue lands in the daily sales summary, the end of shift Z-report, sales by category, and the margin and variance lines. The drawer close works out what should be in the till and records over or short against what the cashier declared. Underneath all of it the sale wrote matched debits and credits into a real double entry general ledger that comes with a golf chart of accounts, and those journal entries can push straight into QuickBooks Online or QuickBooks Desktop when your bookkeeper wants them there.

See the cart ring up on your own register.

Thirty minutes on your cart, your terminals and your close. One provider. One phone call. One company. Support is U.S. based and knows golf operations, not just the software.

Book a demo See the full platform