Staff and time clock

Hours, tips and permissions live where the sales do.

Staff clock in and out with a passcode, and the hours land in the same system that rang the shift. At the end of a pay period you pull hours and labor cost as a spreadsheet and hand it to whoever runs your payroll. Card tips and declared cash tips can be pooled and split by hours worked, using the hours the system actually recorded.

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The time clock in TeeWire, open over the register. It shows the time, 11:52 AM on Monday, August 31, and asks staff to tap their name to clock in or out. Two people are listed, each with their initials and their current state: Alfred E Newman is clocked out and Ray Finkle is clocked in.

The problem

Where this usually falls apart.

Not because anyone is doing it wrong, but because the pieces were never designed to share a database.

Hours sit in a punch clock or on a paper sheet while sales sit in the register, so nobody can put labor next to the day it was worked without retyping both
Card tips are in the payment records and cash tips are remembered by whoever took them, so the split at close gets settled by argument instead of by hours worked
Tips owed are real money the course is holding for its staff, but they never reach the books, so a liability nobody is tracking rides along under the drawer
When staff share one login, every void, every discount and every override is stamped with the same name, which is the same as not stamping it at all
The payroll file gets assembled by hand from three places at the end of the period, which is exactly the week nobody has time to check it

Capabilities

What staff and time clock includes.

Clock in with a passcode

Staff clock in and out with a passcode. The punch belongs to a person rather than to whichever terminal happened to be open, and it is recorded in the same system that will ring the day.

Hours and labor cost, by pay period

Pull hours and labor cost for a pay period. The cost comes out alongside the hours, so what the period cost you is a number to read rather than a number to work out.

A spreadsheet for whoever runs payroll

The pay period exports as a spreadsheet you hand to your payroll provider or your bookkeeper. TeeWire produces the hours and the labor cost. It does not cut the checks, and it does not claim to.

Tip pooling split by hours worked

Card tips and declared cash tips can be pooled and split by hours worked. The hours doing the splitting are the hours the clock recorded, not hours copied off a sheet on the wall.

Tips owed are on the books

Tips carry their own account in the golf chart of accounts, and tips owed appear in what the register is holding against what it owes as of any date. Money the course holds for staff is a line in the ledger, not a note in a drawer.

Unlimited staff users

Add every person who touches the system. Staff users are unlimited at no additional cost, so nobody has to share a login to save a seat.

Permission levels per person

Set different permission levels for different staff members to control who can make changes to your tee sheet. The seasonal starter and the general manager do not need the same screen.

Overrides that stay on the record

Credit limits on member charge accounts are enforced at the register rather than suggested, and going past one takes a manager approval that is stamped on the ledger row. The override is on the record instead of being invisible.

Every drawer close, kept

At close the system works out what should be in the till and records over or short against what the cashier declared, produces a Z-report to print or email, and keeps every close in a browsable history.

The passcode step of the TeeWire time clock, over the register. It shows the time, 12:27 PM on Monday, August 31, the staff member it has selected, Cole Hartman, and a prompt to enter a passcode to clock in, with four empty dots above a numeric keypad and a way back out for anyone who tapped the wrong name.

How it works

A day of staff and time clock in TeeWire.

Open the day

Each staff member enters a passcode to clock in. The punch is recorded against that person, in the same system that is about to check in the first group and ring the first sale of the day.
Work the shift

Card tips ride along with the payments they came from and cash tips are declared, so both sit in the same records as the sales rather than waiting to be reconstructed from receipts later.
Close the drawer

The system works out what should be in the till, records over or short against what the cashier declared, and produces a Z-report. Tips can be pooled and split by hours worked at the same time.
Close the pay period

Pull hours and labor cost for the period as a spreadsheet and hand it to whoever runs your payroll. Nothing gets rekeyed off a punch clock, because the punches were never anywhere else.

The Hours tab of Staff in TeeWire for a pay period, with quick ranges for today, this week, last week and this month and a custom range beside them. Three figures head the page: 20.40 total hours, 6 staff worked and $311.35 gross pay, noted as being before overtime and taxes. A warning says two shifts are still clocked in and are not counted until they punch out, and the two people on shift show 0.00 hours against their names. Every other row carries the staff member, the area they worked, their hours and their pay, from a pro shop shift of 0.40 hours to seven hour shifts on the beverage cart and in the pro shop, and the whole period exports to CSV for payroll.

Connected by design

Staff and Time Clock does not run on its own.

Every module writes to the same database, so none of these hand copies to each other.

Point of Sale The register the time clock runs inside Accounting and Ledger Where tips owed and cash over and short land Tee Sheet What staff permission levels control Member and Dues Billing Credit limits and stamped manager approvals Switching to TeeWire Your staff permission model comes across

Common questions

Straight answers.

Does TeeWire run payroll?

No, and it is worth being plain about that. TeeWire records the hours and the labor cost, and gives you the pay period as a spreadsheet to hand to whoever runs your payroll. Payroll is deliberately separate: the time clock is the part that belongs next to your sales, and cutting checks is not. What you do get without waiting on a payroll run is the number itself, because labor cost for the period is in TeeWire the moment the period closes.

How do tips get split?

Card tips and declared cash tips can be pooled and split by hours worked. The hours doing the splitting are the hours the clock recorded, not hours retyped at close from a sheet on the wall. Tips also carry an account in the golf chart of accounts, and tips owed shows up in what the register is holding against what it owes as of any date, so money you are holding for your staff sits on the books where you can see it.

Do I pay for each staff user?

No. Staff users are unlimited at no additional cost, and you set different permission levels for different staff members to control who can make changes to your tee sheet. That matters beyond the invoice. When seats have a price on them, courses share logins, and a shared login is the fastest way to stop knowing who voided the ticket. Your existing permission model comes across during migration, which TeeWire runs for you at no charge, rather than being rebuilt from scratch on day one.

Why does the time clock live inside the point of sale?

Because the hours and the sales those hours produced are the same day. The shift a person worked, the tickets they rang, the tips they earned and the drawer they closed are the same records rather than four exports that have to be made to agree on a Monday. It also keeps the day simple for the people running it: one login, one place to look, and a screen a seasonal hire can learn in a shift. And when something looks wrong at close, there is one number to call. One provider. One phone call. One company.

Watch a pay period come out of the register.

Thirty minutes on your own operation: clock a shift in, close a drawer, split a tip pool, export the period. U.S. based support, pricing from $149 a month, and no long-term agreement.

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